VAT number: 19316389-1-20 (EU-VAT: HU 19316389)
ADRIA INTERCULTURAL ASSOCIATION
MISSION & DELEGATION POLICY
Date: 18 December 2021., updated on 16.10.2024.
It was approved by a resolution of the Association.
drs. Éva Lilla Kronauer
President of the Association
A mission is a trip ordered by the ADRIA INTERCULTURAL ASSOCIATION (hereinafter: the Association) in order to perform a task related to the activities of the association.
In the framework of an activity other than the place of residence of a member of the Association, an activity in a place other than the registered office of the Association is also considered a posting.
The use of a private car (own or family owned) can be done on an ad hoc basis. The ad hoc permit is issued by the President of the Association or a member of the Board or a person appointed by him.
Accounting will be based on the posting order.
The following information must be included in the posting order:
- the name and tax identification number of the individual
- name of the activity giving rise to the posting:
- type of posting: domestic / foreign
- mode of travel: own car / public transport / rented car
- the signature of the person ordering the trip
If you use your own vehicle, see. Rules for the use of motor vehicles, provide the following information:
- the name and registration number of the vehicle
- the purpose, duration and route of the official trip (s)
- mileage, the amount of travel reimbursement
- the data needed to calculate the reimbursement (fuel consumption standard, fuel price, etc.)
The cost refund is the aggregate of the fuel cost based on the fuel standard and general motor vehicle norm of HUF 9/km.
Standard fuel cost:
the distance specified in the posting order, 60/1992 (IV.1.) Amount calculated at the valid Hungarian Tax Office (hereinafter: NAV) fuel price according to the consumption norm specified in the Government Decree.
The Association will reimburse you for the official use of your own car as follows:
The fuel price published by NAV under the title of fuel cost and the 60/1992. (IV.1.) In the amount calculated on the basis of the basic standard flat rate indicated in the Government Decree, for the number of kilometers certified by the road register.
Reimbursement for the use of a private vehicle- PIT TV. the amount paid in respect of the use of one’s own car on behalf of the organization may not be deducted from the amount of the amount paid on the basis of the standard and at most the fuel price published by NAV, as well as the standard cost of a general car (currently: HUF 15 / km).
In addition to the reimbursement of the standard cost set out in the agreement, the posted person may no longer charge any additional invoiced maintenance, repair and refurbishment costs related to the use of the above own vehicle.
The Delegate acknowledges and complies with the Regulations for Domestic and Foreign Missions and the relevant legislation.
A maintenance fee of HUF 15 / km can be charged for the official use of a motor vehicle for personal use.
Reimbursement of expenses due to delegates
A secondee may be reimbursed in the course of his or her activities if he or she incurs expenses in connection with his or her activities.
Reimbursement of expenses due to the posted person:
- daily allowance (in the case of a mission abroad, the amount of which is determined on the basis of the official NAV list and which covers the daily meal expenses),
- meal invoice (in case of protocol and / or representation in exchange for an invoice issued in the name of the Association)
- Reimbursement of travel expenses (in case of using public transport for an invoice)
- accommodation costs,
- other reimbursement.
Eligible as other expenses:
- local transport costs (except for private transport),
- participation, registration fee,
- visa fee,
- personal insurance premium, luggage and accident insurance premium,
- where appropriate, taxi costs (costs incurred for business purposes only),
- Parking fees
- telephone, fax and internet costs incurred for official purposes,
- other costs incurred in connection with the purpose of the posting (eg hospitality of a foreign partner, specialist book, newspaper, etc.)
Other expenses incurred during the posting abroad may be accounted for on the basis of an invoice or other document issued in the name and address of the Association, if this is not an exclusionary reason.
The costs of the posted person can be accounted for:
the. in case of advance payment, by actual settlement, and by paying the remaining amount of the advance to the cashier’s office or by bank transfer.
b. in the case of an advance payment, by settlement and by paying the amount not covered by the advance from the treasury or by bank transfer.
c. in case of pre-financing of the delegate, with a claim for reimbursement attached with the supporting documents (invoices, receipts, other supporting documents), which amount is paid by the Association from the treasury or by bank transfer.
The settlement of costs and the claim for reimbursement may be completed with the approval of the President of the Association or a member of the Board of the Association.
CONTRACT
on the official use of a motor vehicle,
which was established on ____________________________________________ (name of organization) (registered office: .____________________________________________________), (as principal), and ______________________ ______ (name) ____________________________. place. , time ___________________ (mother’s name) _______________________________ ___________ (address) as posted between the following conditions.
Dispatched on a regular / occasional basis * for official use, he / she will use his / her own motor vehicle with __________________ registration number, ___________________ type, ______________ cylinder capacity, ______________________ fuel type, __________________ compulsory insurance number, _______________________________ chassis number.
Start and end dates of reimbursement: _____ years ____________ months _____ days;
………. day of ……… month …… year
By signing this agreement, the Delegate declares that __________________________ ________________ (name of organization) will not incur any other costs or claims for damages in connection with the Vehicle, and will use the Vehicle solely at its own risk and risk in the course of official use.
By signing this agreement, the sender declares that the owner of the vehicle has compulsory liability insurance for the above vehicle.
The seconded person acknowledges that he / she will provide the travel record with the posting cost statement and will keep a copy of the posting cost statement and its annexes in accordance with the provisions on the retention of documents.
The agreement is valid until revoked, but no later than the end of the tax year.
Date: ________________________, ______ day _______________ month ___ year.
__________________________ __________________________
representative of the organization, stamp location posted
13 Please underline what is applicable.
DECLARATION
For official use of non-proprietary vehicles
I, the undersigned, ________________________, place of birth, time: ___________________________, mother’s name: _______________________________ address: _______________________________________ I declare that my own property is a motor vehicle with __________ registration number ___________________ cylinder capacity ___________________ chassis number 60. (IV.1.) According to § 4 of the Government Decree, _____________ l / 100 km petrol / diesel * and I consent to the official use of the vehicle I own.
I acknowledge that you are responsible for complying with the statutory registration requirements and for the accuracy of the information contained therein.
I declare that I do not claim any other costs or claims for damages against _______________________________________________ (name of organization), I use the vehicle solely at my own risk and risk during my official use.
I, the undersigned, declare that the above vehicle has valid liability insurance.
This declaration is valid until revoked, but not later than the end of the tax year.
I, the undersigned, _______________________________________________ (name of organization), represent the use of the non-proprietary vehicle for official purposes:
I allow it
I do not allow
Date: ________________________, ______ day _______________ month ___ year.
____________________________ ____________________________
representative of the organization, stamp location posted