ADRIA INTERCULTURAL ASSOCIATION
Inventory Regulations
General Provisions
- In order to determine the assets of the ADRIA INTERCULTURAL ASSOCIATION (hereinafter: the Association) and its changes, to support the data of the bookkeeping, an inventory must be kept every year, with an inventory balance sheet date of 31 December.
- The inventory is the basis of the current balance sheet and financial statements, and the financial statements must include the results of the economic events of the current year, the assets under management and use, financial receivables and payables.
- The person carrying out the inventory is the person indicated in the inventory schedule. The President shall be responsible for drawing up the inventory.
- The inventory schedule shall be prepared by 31 December of the current year, which shall include the a inventory the date and place of the inventory and the name of the inventory inspector and the deadline for the preparation of the inventory report.
- The Association does not manage inventory, so it does not keep related analytical records. Inventories purchased should be expensed during the year.
- The inventory must include a breakdown by balance sheet of assets in value and value and liabilities in value.
- The purpose of compiling the inventory is to ensure that the balance sheet (report) is based on real data, that the correct assets and liabilities can be ascertained, that the accounting and records are checked, that property is protected and that those responsible are held accountable. .
Carrying out the inventory
1. A preparation of inventory
- Tools required for inventory:
An important part of the inventory preparation work is the acquisition of the forms required for the inventory. It is the responsibility of the person appointed by the President to provide the forms.
Forms prepared for inventory shall be classified as strictly accounted for.
2. A time and method of inventory by asset group:
asset group | How to record | date of |
Intangible assets | Reconciliation with the register | Upon entry |
Machinery, equipment | Reconciliation with the register | Upon entry |
Low value fixed assets | Reconciliation with the register | Upon entry |
Fixed financial assets | Comparition | Upon entry |
Assets held by employees | Comparition | Upon entry |
Vehicles and their accessories | Reconciliation with records and with toolbox | Upon entry |
If the inventory has been incomplete for any reason, or if its findings are disputed, the inventories and assets shall be re-inventoried in whole or in part.
3. A carrying out an inventory
The inventory
• actual quantity recording, counting, measuring,
• can be done by negotiation.
4. Quantitative recording
Quantitative recording by counting or measuring
• independently of the register, by subsequent comparison with the register, or
• be carried out on the basis of records, by comparison at the time of recording.
It must be inventoried annually by quantitative recording
• real estate,
• machines, equipment, facilities,
• low-value tangible assets,
• assets held by employees,
• vehicles.
5. Reconciliation
Reconciliation means the comparison of the general ledger accounts with the analytical records or the documents certifying the correctness of the accounting (bank statement, reconciliation letters), this is done by the accounting.
The following must be inventoried by consultation:
• debts and receivables (suppliers and customers with a current account balance letter)
• debts and receivables related to the budget,
• social security debts,
• the stock of employees’ debts and receivables,
• the accounts for the various other accounts,
• fixed assets (shares, bonds, etc.)
6. A inventory manager
The person responsible for the inventory is the President. The inventory is the responsibility of the person in charge of the schedule. Checking the inventory is the responsibility of the work organization leader.
7. A Duties of the inventory manager during the inventory:
• is constantly present at the inventory site between the beginning and the end of the inventory,
• provides the inventory taker with the inventory documents,
• after the inventory is taken, it checks the correctness of the inventory and the formally correct completion of the documents.
8. Inventory number
During the inventory, check the inventory number ot on the found assets (if it is reasonable to record an inventory number), if they are missing, they must be replaced. Accessories for fixed assets with the same purpose but separate must be included in a single inventory number.
9. A formal requirements for inventory
An inventory report must be taken at the start of the inventory. The inventory report shall be signed by the participants in the inventory stating their function in the inventory.
During the inventory, the prepared assets (stocks) must be counted in accordance with their properties and the quantities actually found must be recorded on the inventory receipts (reports).
After quantifying the inventory, the assets actually found should be compared with the items in the analytical record. As a result, any discrepancies (deficiencies, surpluses) must be identified.
10. A the way in which various goods are inventoried
The Association does not own any real estate. When the Association owns real estate, the real estate must be clearly identified by address / topographical number.) The inventory of the properties rented or used by the Association shall be carried out as follows: the inventors shall pass through all the premises of the property and the data of the found assets shall be filled in the ink of the “inventory sheet and summary form” as appropriate. For computers, fill out the "Desktop and Laptop Details" form.
The Organization does not have vehicle ownership. (If you have one, you will clearly list the vehicle and any accessories attached to it.)
Investments at inventory can be divided into the following groups:
- intangible assets;
- real estate investments;
- office equipment;
- other devices.
THE ongoing investments its actual stock needs to be inventoried by reconciling the general ledger data. When inventorying and reconciling investments, it is also necessary to make sure that the continuously purchased accessories and other items are complete.
Devices stored abroad or released for personal use When taking an inventory, a record must be kept for each inventory area on the basis of the receipts and the assets must be picked up in the quantity according to the record.
Assets recorded in account class "0" The inventory of tangible assets (written down to 0) must be carried out in the same way as the assets recorded at value!
The stamps the inventory shall be taken in such a way that each stamp imprint on the "inventory sheet" must appear on a separate line, indicating the identity of the users.
Other tools and resources it is also necessary to reconcile with the analytical records.
11. Inventory evaluation
The value of the found assets (surpluses) is determined by the person taking the inventory.
After the completion of the inventory, the data of the inventory shall be reconciled with the accounting records and the reason for the differences established in the minutes shall be investigated. If the reason for the lack of inventory is known (natural disaster, damage, etc.), the records should be corrected to the established values.
The data of the inventory shall be reconciled with the accounting records within 30 days of the date of the inventory and the differences recorded in the minutes ( shortcomings ) shall be clarified by investigation within 30 days of the consultation.
The reconciliation is carried out by the employee in charge of the inventory.
Inventory difference reports should be closed depending on the findings of the investigation
– without liability
– a specific person with a proposal to prosecute.
The proposal must be justified in all cases.
In the case of an obligation to pay compensation, the proposal must also include the amount.
The found surpluses its origin must be examined and, if there is no impediment, the surplus must be recorded in the analytical record and valued at market value.
In case of lack of inventory the person responsible shall be held financially liable in accordance with the provisions of the law in force and with the provisions of the employment contract.
The right to compensation is exercised by the President, who decides on the amount of compensation in the light of the above proposal. The compensation shall be notified to the person concerned in a decision within 60 days of the completion of the inventory.
When closing the inventory, measures must be taken to eliminate the causes of the inventory difference.
Valuation rules
The valuation shall be performed in accordance with the guidelines set out in the Accounting Policies, taking into account:
Intangible assets value is the value found in the purchase invoice, in the calculation material, or according to the contract. Software products used should be valued at their individual carrying amount. Purchased intellectual property should be valued at purchase price.
Fixed assets they are recorded in the books at gross value less the amount of depreciation. Gross value: the value in the opening balance of general ledger accounts for tangible assets already existing at the time of opening. Capitalized amount of investment costs for property, plant and equipment acquired or established in the current year.
The stocks (if an analytical record is kept), the weighted average price shall be included in the valuation.
Fixed financial assets The value of these investments may be affected by lasting changes in the securities market. Only impairment of more than 12 months can be included in the books!
Unless otherwise provided by law, the assets included in the management of the Association shall be included in the balance sheet among the assets value the following must not be included:
(a) assets borrowed from another contractor;
b) consumables below the purchase value of HUF 200,000 individually, if this has been accounted for as an expense by the Association in full at the time of commissioning;
(c) bad debts. Bad debts must be written off against profit or loss at the latest before the balance sheet is drawn up, in accordance with the rules governing financial liability;
(d) funds received as donations.
Date: (place, date)
President of the Association
Clause:
The Inventory Regulations were approved by the decision of the Association.
Date: (enter date)
President of the Association
Annex 1.
INVENTORY PROTOCOL
Prepared on:
Start of inventory: 20 ……….. years …………………………. months ….. ………….day.
To complete inventory: 20 ……….. years …………………………. months ….. ………….day.
Attending persons:
Inventory method: with actual quantity recording / counting / measurement
Comments made during the inventory : _______________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________
The inventories involved in the inventory and the financial officer (s) responsible for the inventory shall declare that the assets have been recorded in accordance with the actual and factual situation. The inventory assets are taken over for use.
…………………………………………………………. . …………………………………………………………..
financially responsible employee inventory employee
…………………………………………………………..
Inventory Controller:
Annex 2
INVENTORY FORM AND SUMMARY
Name of non-governmental organization:
|||UNTRANSLATED_CONTENT_START|||Cím: …………………………………………… |||UNTRANSLATED_CONTENT_END|||
Floor: ……………………… ……………………… Room number: ………………………………
Inventory record date: ……………… .. Inventory recording date: ……………… ..
PAGE NUMBER: …… ..
Serial number | The inventory asset | It’s real | Book no. | Inventory difference | Comment | ||
File No | Type designation | Manufacturer Part Number | quantity | Surpluses | deficiency | ||
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. ……………………………………… | . ……………………………………… | ………………………………………. |
the responsible head of the inventory unit | signature of those responsible for recruitment | Inventory Controller: |
Annex 3
DESKTOP AND LAPTOP COMPUTER
DETAILS OF CONFIGURATIONS
Name of non-governmental organization:
|||UNTRANSLATED_CONTENT_START|||Cím: …………………………………………… |||UNTRANSLATED_CONTENT_END|||
Floor: ……………………… ……………………… Room number: ………………………………
Inventory recording date: …………………… .. Page number: ……… ..
No.
Description
Type
Processor
Monitor
Bill
Muridae
Other
Desktop computer configuration
No.
Description
Type
Processor
Memory
Other
PORTABLE COMPUTER CONFIGURATION
No.
Description
Type
Specification
Comment
COMPUTER SEPARATE BUILT-IN COMPONENTS
………………………………………. | ………………………………………. | . ……………………………………… |
the responsible head of the inventory unit | signature of those responsible for recruitment | Inventory Controller: |
,
INSTRUMENTS RECOMMENDED FOR DISPOSAL
Name of non-governmental organization:
|||UNTRANSLATED_CONTENT_START|||Cím: …………………………………………… |||UNTRANSLATED_CONTENT_END|||
Inventory recording date: …………………… .. Page number: ……… ..
megnevezés
1
account no.
quantity
Usability
Comment
No.
Device to be discarded
The exact location of the device
Reason for scrapping
………………………………………. | ………………………………………. | . ……………………………………… |
the responsible head of the inventory unit | signature of those responsible for recruitment | Inventory Controller: |
Appendix 5.
compliance investigation
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
that the 20___.___. ___. in the inventory at the balance sheet date
such as ___., ___, ___. member of the Inventory Committee No., participate.
Inventory work must be carried out in accordance with the inventory instructions and the inventory schedule.
Inventory start date: 20___.___. ___.
Date of completion of the inventory: 20___.___. ___.
Dated: 20___.___. ___.
…………………………………..
President
|||UNTRANSLATED_CONTENT_START|||6. sz. melléklet |||UNTRANSLATED_CONTENT_END|||
Inventory schedule
20…. year
The inventory covers all assets under the management of the organization.
The inventory shall begin on the 20th day of the year and end on the 20th day of the year.
Location of the inventory:
The inventory shall be carried out at the following time with the assistance of the following persons.
Name and position of the person carrying out the inventory
Name and position of the inventory inspector
The deadline for the evaluation of the inventory is 20 ……… years ……………………… ..month ………….
The deadline for the preparation of the inventory report is 20 ……… years ……………………… ..month ………… .day.
Issued at:
Created by: Scheduled by:
………………………………………………….. ……………………………………………………..
(inventory manager / inventory manager) Representative of an association
Checked:
……………………………………………………..
inventory inspector